New Gmail, Drive and Forms Features | Tips and Tricks Episode 6

In this episode, Dean runs through the brand new Gmail and Google Drive design and features. He also explains some of the six new features coming to Google Forms.

Google blog post about the new Forms features:
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Google Forms in Less Than Two Minutes

Learn how to create your first Google Form in less than two minutes! It's super simple and will save you a tonne of time! Leave your questions in the comments below.

Looking for in-person training from Dean? Check out
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Hit Inbox Zero with the New Gmail and Google Tasks

My perpetual quest for inbox zero may soon be over thanks to the new Gmail upgrades and Google Tasks app! 

If you haven’t tried or enabled the new Gmail, you may check out our previous blog post where James Sayer takes a deep dive on the new features and how you can enable them.

Google Tasks: What is it?

Tasks is a dedicated to-do list or task list service integrated within the redesigned Gmail for the web and is also available as a standalone mobile app for both Android and iOS.

It’s like a fancier version of Google Keep’s checklist, but with the ability to add notes, deadlines, and subtasks. The best thing about it is that you can create a Task entry from an email and you can create multiple Tasks Lists for better organization!

Project Management Right in your Inbox

Tasks on its own, is a pretty basic to-do list service, but as an integrated Gmail service, it becomes a powerful addition to your Google productivity ecosystem.

If you have been using your inbox as a to-do list, I’m pretty sure you have tried workarounds like using Labels to group similar “email tasks” together. Using colored Stars to remind yourself which email needs a specific action or toggling your Gmail view between Priority Inbox to Unread first to Starred first and so on.

With the new Gmail improvements, you can create multiple Task Lists instead of Labels and quickly switch from one Task List to another!

Depending on the level of details you require, Google Tasks can be a good system for managing multiple projects.

Getting Started

Creating a Task entry from an email is easy. Simply open the email and click on the more options icon (represented by three dots aligned vertically) from the upper left menu and choose “Add to Tasks”.

If you have created multiple Tasks Lists, make sure you selected the list where you want your new entry to be added, although you can easily move around task entries from one list to another when you click on the edit icon.

By default, the email subject will be copied over as task title, but you are free to customize or edit it as you please. You can then add more action points such as a description, deadline, or sub-tasks.

You can sort your to-dos by deadline or by the order in which you added them. You can also rearrange through drag-and-drop.

Inbox Peace

If you want to see fewer items in your inbox, you can archive an email once it has been added to Tasks and revisit it later with just one click. No searching required!

Smart replies and email nudging has been added as well to help you reach inbox zero.

Update Your To-Do List On The Go

The companion mobile app is very straightforward and syncs well with the web version. And if own multiple G Suite accounts, the app makes it easy to switch between users.

However, you won’t be able to trace a task back to its source email on the mobile app. But Google might release a new version of the Gmail app in the future and make the experience seamless. We will keep you posted when it happens. Subscribe to our mailing list to receive updates!


Tasks is considered a core G Suite application. This means we don't have to worry about Google retiring the service later on.

Have you tried the new Gmail and Tasks? Let us know how you like them. And if you enjoyed this article, please share the good news by sharing it on Twitter or Facebook!

For more awesome Google Tips and Tricks, attend a #GooglePD near you! Visit today or request to host one at your school!
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How to Design Beautiful Presentations in Google Slides | #GooglePD

Design not your strong point? Use the Explore button in Google Slides to create beautiful presentations with zero effort! Also, a bonus tip on inserting images in Slides!

Looking for in-person training from Dean? Visit
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Texthelp Strengthens Partnership with AppsEvents

At Texthelp, we understand the importance of sharing good practice. When teachers and educators come together for professional development, something magical happens. Sharing strategies, ideas, tools and successes across schools and regions helps everyone. With tech in particular, we’re all finding new ways to help students in ways we might have never considered before.

That’s why this year we are excited to be a supporting sponsor of the AppsEvents Google Bootcamps and Summits. We’ve worked with the team at AppsEvents for some time - a team that has teaching and learning at the heart of everything they do. With summits and bootcamps taking place across the country we know there is no better way to help facilitate professional development.

We know that Google certification is important to everyone that attends, but the events are much more than that. They offer a chance to hear from practitioners in a context that's meaningful and relevant for every classroom and for every teacher.

Learning about tools that build on G Suite and extend, deepen and make learning more accessible for everyone is a crucial part of the sessions. At Texthelp, our Google tools such as Read&Write, FluencyTutor and EquatIO are an important part of that mix.

But we’re not about features - our website can tell you all about that. We’re about impact. For every student. So at Bootcamp and Summit you’ll hear about our tools for literacy and maths that are a central part of any Google roll out. But - you’ll hear about it in context from the team at AppsEvents and get to explore how our tools can be used every day and for every student. Increasing literacy levels and comprehension, providing feedback with voicenotes in Google Classroom, encouraging reading and providing tools to measure pupil progression - all from the only viewpoint that matters - teaching and learning.

Technology helps everyone, from those that struggle or have individual needs to those that need stretched and challenged. There’s a shift in our classrooms with technology at the heart of learning, and at Texthelp we’re here to do everything we can to support that. When it comes to sponsoring professional development opportunities, we can think of no better way to empower change for the shifting landscape in our schools.

If you’re attending, stop by and say hi!

- The Texthelp Team
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