Chrome User Management: How to Manage Multiple Google Accounts in a Single Browser


I have observed that a lot of people today have at least two Gmail accounts, one for personal use and another one for business. It is also not uncommon that these multiple accounts are used on a regular basis. For the longest time I’ve been struggling on how to manage multiple email accounts until Google Chrome came. In this blog post, I’m going to show you three different methods you can access multiple Google accounts (or any other internet account) without the need to open or install another web browser.

1. Use Incognito mode

Have you experienced having the need to use another person’s computer to access your Google Drive because there’s a file that you need which you have not shared with the person or you just need to take a look at your Gmail inbox real quick? Are you at work and suddenly you need to access an important message from your personal Gmail account and hate logging out your Google Apps email or launching a different browser?

If you need to access another Google account for a brief period of time, use Chrome incognito mode. Although this feature is intended for private browsing, the fact that it does not use existing data stored in your computer (e.g. cookies) makes it very handy in situations where you need to sign in to the same website using different login details without affecting the other.

To launch incognito mode in Chrome, hit CTRL + SHIFT + N for PC users or ⌘ + SHIFT + N for Mac users. You can also access incognito mode through the Chrome menu button on the browser toolbar and then select “New incognito window” option.


You will know that you are already incognito when you see this icon 

Take note however that if you let someone else use your computer and left your account logged in, there is still a privacy risk of that person viewing or changing your account details. Make sure to only share your device to people you trust.

Learn more about incognito mode.

2. Add account via Google bar

Another option you can use to manage multiple Google accounts on the same browser is by adding your other accounts via the Google bar --- that gray or white bar that runs across any Google page (search, Gmail, Drive, Google+, etc.)

Unlike the first option I have discussed above, adding another account using this method does not require that you launch a new window. Which means, you can have all your Gmail inboxes (or any other Google service) on its own tab in the same browser window.

To start adding alternate Google accounts, click your profile icon on the upper right corner of the Google bar then click the “add account” button. A login page will appear asking you to sign in with your other Google account. You can also easily switch between accounts by simply clicking on your profile icon.



3. Sign-in to Chrome

Signing-in to Chrome enables you to bring all your bookmarks, browsing history, and other settings to all your devices. Chrome also allows you to create multiple instances of Chrome with each window having different signed in accounts.


The image below depicts my current laptop setup. Basically, I have created three Chrome users. The first one (see cat icon), is the Chrome instance I use for my Appsevents.com Google Apps account. All work related plugins, bookmarks, and other internet accounts (Twitter, Diigo, etc.) are saved there. The second one (ninja), is for my personal Gmail account and the third one (cupcake) is for my mother’s email.

Among the three Chrome user management options, this last one if my favorite. When I’m at work, I don’t have to login and logout each time to access my work email and files. Also, I can still use incognito mode or add account via Google bar. Since I have 2 personal Gmail address, I can add it to the Chrome instance I created for my personal accounts and easily switch from one email address to the other. I suggest personalizing and assigning different icons and themes for each Chrome user so you can easily distinguish which window is for what Google account.

How to Sign-in to Chrome

To sign-in to Chrome, simply click the Chrome menu button on the browser toolbar and select “Sign-in to Chrome”. Learn more.


How to Add a New Chrome User

To add a new user to Chrome, click the Chrome menu icon on the upper right corner of the browser toolbar and then select “Settings”. You can also just go directly to this URL: chrome://settings/. Click “Add new user” under the Users section and follow the instructions that will appear next. Learn more.


How to Switch Between Chrome Users

The Chrome menu button does not have a convenient way to switch between accounts making the process a bit tricky especially if you don’t like to search Google Help Center for the guide :)

Well, each time you add a new user in Chrome, it will create a desktop shortcut for each user profile. Use the generated desktop shortcuts to launch the Chrome instance you need.

Another way to switch between Chrome users is through the keyboard shortcut. Press CTRL + SHIFT + M for Pc users or ⌘ + SHIFT + M for Mac users. A small screen will appear on the top left corner of Chrome. Select the user you wish to use and it will launch a new browser window.


I’m a Windows user and in my set-up, I pin the desktop shortcuts to my taskbar so I can easily launch the account I want when the need arises. If you skipped creating a desktop short and later on changed your mind, just use the keyboard shortcut then hover your mouse to the current user you are using. A clickable link that says “edit” will appear. Clicking “edit” will allow you to change the profile name, profile icon, or create/remove desktop shortcut for that user.

The best thing about signing-in to Chrome is that I can open all Chrome instances and work on multiple screens if I want to.

You have now learned how to manage multiple Google accounts in Chrome. As always, don’t hesitate to leave your comments below and if you have a Google problem you want solved or a blog topic/tutorial request, we might be able to help you. Drop me an email at jane@appsevents.com with your suggestions. We also accept guest bloggers.

Google Chrome is more than just an internet browser. If you want to learn more on the basics of Google Chrome and its applications in education, check out this course from +Nathan Kellogg  http://goo.gl/IKA5jL

For more exciting Google tips and tricks, consider joining a Google in Education Summit near you. Visit www.appsevents.com

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Introducing the GAFE Extended Learning Workshops!

Have you wanted to become a Google Certified Educator but just never seem to have the time to take the exams? Are you wanting to figure out how you can better integrate Google apps into your classroom?

This summer we will be offering a 5-day extended learning workshop June 30-July 4th. Mornings will focus on classroom applications of Google Apps and afternoons on prepping for and taking Google exams. You can sign up for mornings-only and spend your afternoons relaxing or you can bring on the intensity with both! Just think - 5 days and you'll be all done your exams!

+Sarah Woods will be running our program bringing her unique teaching style to your learning process!  Location is still in the works, but it will be somewhere in Europe!

More information will follow, but please let us know if you're interested so we can contact you directly by signing up using the form below.

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Google Drive Basics for the Complete Beginner and Some Recommended Apps

Editor’s note: Today’s blog post is a guest article from +Eva Buyuksimkesyan. Here, Eva relates her experiences and challenges technology wise before she discovered Google Drive and how she is using Google Apps now in her classroom. She also shared additional apps to help extend the functionality of her Google Apps account that she has found very helpful.

Google Drive for Beginners

I blogged about Google Apps that I was planning to use this year, but while chatting with some colleagues the other day, I realized there are still a lot of people who need help with some digital tools that may help reduce their workload. That’s why I’ve decided to write “Google Drive for Beginners”.

Before I discovered Google Drive, I used to:

  • e-mail lesson plans and worksheets to myself in order to continue to work on them later.
  • carry USB sticks and feeling worried whether I would bring any viruses to my computer at home or I would lose the data when the data traveler got infected.

Then I discovered Google Drive and realized how it would help me become a more practical teacher.

Let me start from the very beginning and the most essential ones:

Using Google Drive is a good idea to store your documents in one place and work on them later or collaborate, brainstorm with others to save time.

If you set up a Google account, you will see some icons on the top right corner of your screen. One of them is the Google Drive. Just click on the drive and you will see a red CREATE button on the left corner of the screen. If you click on CREATE, you will see a list of apps that you can use for many things. You can make these files private for yourself or share it with your colleagues or students for collaborations.



I will start with Google document (Google Docs). It works just as “word” works. You can invite others to work on the document. It is great for collaborative writing, for instance. Once you finish, you can save it as word document, pdf or some other formats on your desktop. I use Google document with my colleagues to prepare handouts for the classes we share or the project works we carry out with our students. I also ask my students to send me their homework and then I do the editing or give feedback on their drafts.

The next app that I will suggest is the Google Presentation. It also works as a very familiar tool, the power point. You can add images and texts and ask others to add their ideas on slides. It can also work as a collaborative vocabulary notebook, a collaborative storybook, etc. You can see here a lesson I created and shared with Google Presentation and Google Document.

Another tool for a complete beginner is the Google Form. Google Form is a useful tool to send a survey, give students a quiz, or collect information.

If you’re planning to use Flipped or Blended learning next year, summer is a great opportunity to start to learn about Google Drive and the Apps.

Recommended Apps

Once you’ve mastered using Google Drive, then search the apps that you can connect to your account. I love using the following apps with my students, in our projects and in my talks.

  • Google templates - you will find a suitable template for anything you are planning to use, even a lesson planning one.
  • Loupe Collage - is a tool that allows you to create a collage of your photos with the shapes you choose
  • Mindmup.com - is another easy to use mind mapping tool you can add to your Google drive.
  • Powtoon - is a very versatile and fun way to create presentations.
  • With simplebooklet - you can create booklets easily choosing a suitable template for your work.
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What Teachers Can Expect from Classroom

In honor of Teacher Appreciation Day, Google announced a new feature that promises to make managing classes using their Google Apps for Education suite much more efficient through a new product called Classroom. Since the announcement, everyone in the Google Education world can’t stop talking about it. We know many of you can’t wait to learn more and test out this new product (we feel the same), but the first full release will not roll out until September. We have a lot of questions too, particularly on how Classroom connects with the existing Google Apps bundle.

So while waiting, we made good use of our time and dig deeper in the conversations happening on the web around the topic in order to give you more details. If you are one step closer to integrating Google Apps in the classroom but just couldn’t decide yet, read on as this update is something you don’t want to miss.

What is Classroom?

In the official announcement, Classroom Product Manager Zach Yeskel describes it as something that “helps teachers create and organize assignments quickly, provide feedback efficiently, and communicate with their classes with ease." When you look closer, all these capabilities that Yeskel mentioned already exist with the aid of third-party scripts (gClassFolder, Doctopus, etc.) and clever hacks that some of our awesome presenters on any of our Google in Education Summits have been sharing and advocating.

What Classroom does is that it makes the current workflow more systematic by taking out the redundant processes, combine a 10 step process (or more) into 1. As the name implies, we can think of this product as a virtual classroom where a teacher manages a separate class for a every subject and the period he or she handles, find all resources and run the class through an online portal.

Paperless, Organized and Streamlined

Apart from the collaborative and accessibility features that Google Apps for Education offers to teachers, another reason why we see a lot of educators going Google is having the ability to go paperless in the classroom. Many teachers have been successful in implementing this by allowing students to save their work as a Google Doc instead of submitting traditional paper worksheets.

The problem however is that different teachers use a different approach. Some teachers create a view-only document and ask students to create their own copy, share with the teacher’s email address, then turn them in via email. Another teacher would create multiple copies of a folder (with the needed files and resources) for each of his or her students then let them submit a link of their work through a Google Form. A student, for example, can have up to 8 teachers in a school year and having to familiarize with 8 different ways of turning-in their work can be quite overwhelming. This is where Classroom comes in.

Pushbutton Assignments

The sign-up link where you can request for a preview of Classroom gives us a hint that this will be another Google app (much like Gmail, Drive, Calendar, Sites, etc. ) which you can access via the apps launcher found on the upper right corner of any Google product or through a unique URL. Although not explicitly stated, we can expect that creating a class and assignments for a class will have the same feel as if creating a regular folder or Google Doc but with more controls.

Google Classroom
According to Paul Lepore, a teacher of Felix Festa Middle School New York and one of the pilot testers of Classroom during a hangout hosted by www.nyteched.org, this product was built with the non-Google Apps savvy teachers in mind and will essentially expand the number of users. However, it is powerful enough to meet some of the demands of Google Apps power users. Learning curve should not be a problem.

Student Centered and Social

Classroom not only helps teachers become more efficient in their workflows, but also helps students become more organized with their assignments and projects. Through Classroom, students can easily keep track of their deadlines and submit their work easily.  It also boasts a “stream” feature like Google+ where students and teachers can interact with one another. If you have students who are very shy in class, Classroom enables them to speak their mind and voice out their questions online. According to Lepore, still during the hangout, all student comments are put in a single continuous line with no organization but it should be improved come release date.

Grading and Feedback

The Google Docs commenting feature was revolutionary as it allowed teachers to provide feedback directly to any student’s work. However, when you handle hundreds of students and you need to give thorough feedback, tracking these comments can be quite tedious as you need to sign in to every single document each student made. With Classroom, all feedbacks can be seen in a single view, allowing teachers to easily gauge the learning of the student in return makes grading faster. There is no mention of the gradebooks or rubric’s to be added in the September release, but we can hope for additional features not mentioned in this article.

Frequently Asked Questions

Here are other common concerns I found on Google+ about Classroom. All answers unless otherwise stated came from Googler Suan Yeo.

  • Does it replace or do the same thing as Hapara Teacher Dashboard?

No, it doesn't replace nor do the same thing. This is a workflow and communication tool between teacher and student.


  • Will it work with normal Gmail / Drive / Docs accounts?

Most certainly not. This is a GAFE feature. Maybe it's time for them to come on.


  • Saw this an immediately applied for an invite - but have subsequently been told this is not yet available for ANZ? Can you confirm or deny?

This will be an international launch all at once.

What do you think of Classroom? Let us know in the comments below.

UPDATE:

Lots of interesting changes to Google Classroom recently. Make sure to check out our comprehensive online course on Google Classroom by Google in Education guru Allison Mollica. The course will help you get up to speed with ‘Google Classroom’ and features video lessons with an online quiz after each video chapter to test your knowledge. The course is being updated regularly to reflect the most recent changes. Get access here: http://goo.gl/ddspKc
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Treasure Trove 'Cloud Camps' Now offered through Apps Events with Allison Mollica

Google Apps are a treasure trove of opportunity. Google Mail, Drive, and Sites are just the tip of the iceberg in Google Apps for Education.   There are so many undiscovered uses and applications that are available through that one Google account.  

This past year while working with AppsEvents and facilitating sessions at Google for Education Summits, I have developed a 'curriculum' called 'Treasure Trove of Google Tools for Schools."

The focus is on 'application' for each of these gems so you can 'level up' even if you are just a beginner or add another tip/use to your toolbox if you are already 'cruising.'

Thanks to all the feedback and support I am very proud to announce that I have partnered with AppsEvents to deliver this training world~wide in the form of 'Cloud Camps'.  If you are interested in hosting a training please contact AppsEvents and they will handle all the arrangements with you so I can focus on delivering a successful training / workshop for you.  ~ Allison
treasure trove chest of google toolsWe proudly offer a deeper look into the existing tools with our popular ‘TreasureTrove of Google Tools for Schools’ sessions. The Treasure Trove is a series of sessions staged at our summits and developed by AppsEvents core team member Allison Mollica. These lessons keep the beginner in mind while providing those ready to ‘level’ up with unique uses and tips for using Google apps in the classroom, organization, for productivity or collaboration.

We are offering these sessions both as summit sessions, and as a stand alone one-two day 'Cloud Camp' event for schools who are interested in a more intense, focused training of Google Apps for their staff.
If you are in the New England area, please join us in Greenwich on June 21-22 for the Connecticut Google for Education Summit
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Google Easter Eggs: Show Pony Parade, Shy Dino, and Angry Mob on Hangouts

One of our favorite thing about summits (aside from the free drink parties :D), is the Demo Slam session where attendees get to show off their Google tricks and tips to the rest of the crowd by doing a 2 minute live demonstration. For today’s blog post, we are highlighting this wacky demo slam by +Stephen Reiach, Director of Technology from the American School of Milan and one of the attendees of 2014 Germany Summit held in Frankfurt.

If you think there couldn’t be anything more cooler than having the ability to talk to anyone, anywhere in the world, think again. Open Hangouts right now and type /ponies or /ponystream on the chat box and see magical ponies run across the chat window.


This is the most beautiful thing that ever happened to Hangouts! Somebody at Google must love My Little Pony so much.

There are few other surprises you can try, see chart below for the complete list and tell us which is your favorite.

Image source: Moritz Tolxdorff

About Demo Slams

Demo slams are fun 2 minute sessions (with 30 second gaps in between) which we will run on the closing session of the summit. You will come to the stage, hook up your laptop on and share something Google related you have learned. It can be geeky, useful, or just plain fun :)

About Google Easter Eggs

An Easter egg is an intentional inside joke, hidden message, or feature in a work such as a computer program, video game, movie, book, or crossword. - Wikipedia

Got an awesome demo slam up your sleeve? Join any of our upcoming summits and be ready to share! Visit www.appsevents.com.
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12 Reasons You Should Attend a Google in Education Summit This 2014

12 Reasons You Should Attend a Google in Education Summit This 2014

Our educational system has undergone many changes over the years and with every change, the greatest challenge is always the demands on the time of educators to keep up. With more and more school districts adopting Google Apps for Education, Chromebooks, and Android tablets, we have observed an increased interest in summits featuring Google Apps for Education in the United States.

If you are a seasoned user of these technologies, a newbie, or a skeptic, below are a few of the main reasons on why you should attend a Google in Education summit with AppsEvents this year:

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Announcing the AppsEvents Newsletter!

“I'm a great believer that any tool that enhances communication has profound effects in terms of how people can learn from each other, and how they can achieve the kind of freedoms that they're interested in.” - Bill Gates

When you sign up for any of our upcoming events, we know how important it is for you to get the latest information about our speakers, sessions, and other essential updates. That is why we are launching the AppsEvents newsletter this month to make communicating these important details with you much easier. But that’s not all.

We will also be including news on the recent developments and changes in the Google for Education world plus exclusive updates on our latest offerings and other interesting features we want to share with you (and we hope you will like them).

A few days ago, we have soft launched the US edition of your newsletter and have received an overwhelming response from you. Thank you very much.

For those who have previously signed up for any of our events, expect to see an email from us in the coming days.

You don’t want to miss these important updates, so subscribe now to AppsEvents newsletter using the form found on the sidebar.

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