Community Round Up: Guide to Google Drive Sharing, App Folders on Chromebook, ISTE2014, and more

The Guide to Google Drive Sharing -

Google Drive is loaded with great features, but the ability to share and collaborate is truly what sets Google Drive apart from the pack. For experienced users, sharing is second nature; but for new users, it can be difficult to wrap your head around. To help new users understand sharing +Kasey Bell  created a visual guide that covers the basics of sharing in Google Drive.

App Folders on Chromebook -

New feature: You can now create folders for your Apps on your Chromebook! 

Shared via +Brandie Cain-Heard. Video by John R. Sowash

Kiker Learning Instructional Technology and Design -

Here's a great Google Sites example from +Rich Kiker (spotted by +Dan Taylor). Icons for different Google Apps are arranged in a grid format making it easier to find which link you are looking for.

Mailbox Management -

Non-Gmail mailbox users have now more control over what is delivered to and blocked from their inboxes with the launch of Message Center, a web-based console where users can quickly and easily identify the messages that shouldn’t be labeled as spam (false positives) and that should be labeled as spam (false negatives), so the system learns how to manage spam more effectively.

Shared via +Kim Nilsson.

Work with any file, on any device, any time with new Docs, Sheets, and Slides -

Docs, Sheets, and Slides are getting big updates on both mobile and desktop that make it easier than ever to work on any document, on any device, any time. We’re excited to announce:

-The arrival of the Slides mobile app
-The ability to edit and share Office files without having to convert them
-A new way to collaborate with Suggested Edits in Docs

Get the full story at:

New editing feature in Docs -

a new editing feature in Docs was introduced during the Google I/O keynote. In "Suggesting" mode, edits becomes suggestions that you can choose to approve or not.

Note that you won't be able to see this setting if commenting on Docs is disabled since this new feature utilizes the existing Google Drive commenting syste. Below is a video to see it in action.

Screenshot found by +Chris Harte via +Tom Barret. Video shared by +Roscelia Lavenant.

Google Hangouts Tip Sheet -

A great collection of Google Hangout tips and tricks. Thanks to +Allison Mollica+Jennifer Magiera, +genevieve gallagher, and the rest of the contributors for putting this together.

Scoodle Jam iPad app -

Math teachers ~ did you know there is a Whiteboarding App in Hangouts. After school and Virtual Help is a breeze! +Allison Mollica 

Didn't get a chance to attend ISTE2014? Don't worry, Allison Mollica got us covered.

Disclaimer:  These posts from ISTE2014 are done on the fly and therefore are subject to mechanical errors etc. in an effort to get the information out in a timely manner!  

Philip Vinogradov hosts a session at the Google Booth about Gamification in Google Drive.

He starts students off with a GOAL to become the masters of their destiny.  Learners have to reach 80% to move on.  They progress through levels and they can COLLABORATE! Yes they can WORK TOGETHER.  In other words, ~ collaborating and sharing ideas is NOT cheating!  Hallelujah!
Read more ...

Gmail Officially Adds Undo Send, Google Calendar Events and More

Great resource links, tips, news, and updates shared by our Google+ community members from
June 22 - 28, 2015.

More image types in Google Docs, Sheets, and Slides

Larger images, images in less common formats (like TIFF), and images with non-RGB color profiles (like CMYK), can also be imported to and exported from the Google Docs editors on the web successfully.

You can now add files from Google Drive to Google Calendar events on Android, iOS, and the web.

Reminders: Set it and never forget it! -

+Google for Work originally shared: "Set it and never forget it! Reminders for passing out research papers and report cards". + 88 things you didn't know you could do with Google

Post tweets through +Google

 +Google for Work originally shared: "Clever use case from +Alice Keeler to post Tweets through Google Docs with just a few clicks".

Gmail has offered this experimental feature for some time now. Six years, in fact. But now it’s officially a regular part of Gmail.

+Randy Hilarski originally shared: "I know I wish I had this many times!".

Explore with Map

Map Crunch is a website that randomly places you somewhere on the world using Google Maps Street View.

 +Allison Mollica originally shared: "Exploring the world on a limited budget".
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New Hampshire Google for Education Summit at Pinkerton Academy this July 2015

Pinkerton Academy in cooperation with AppsEvents is proud to be hosting the 2015 New Hampshire Google for Education Summit on July 22 - 23, 2015. It will be a truly world class PD event.

Google Apps for Education is a powerful suite of tools that can enhance and support 21st century learning and the New Hampshire Google for Education Summit is a fantastic learning event to support classroom teachers, school leaders and school IT staff.

Presenters will be flying in from around the world and across the US. All speakers are both practicing educators AND leading Google EDU Experts. They will be joined by leading local Google educators to learn about using the latest technologies to enhance collaboration in the classroom and beyond!

The summit will be a 2-day event featuring fantastic keynotes and several concurrent sessions catered to all experience levels and job roles. There will be sessions aimed at classroom teachers where you get to learn practical uses of Google tools as well as more generic sessions for anyone who wants to work smarter, improve productivity, and learn new ways to use technology in both their personal and organizational set-up. IT administrators and staff can also benefit greatly from the Google Summit.

Aside from the fantastic sessions prepared, delegates will be able to test drive latest technologies on the market such as newly released Samsung tablets especially developed for the education market and even win a tablet in the end of the summit!

Looking to get Google certified? On Tuesday before the summit, the school will run the AppsEvents Google Educator certification preparation bootcamp which will help attendees complete the certification process. The day is fun, engaging and teaches how to quickly pass the tests and join the community of certified trainers worldwide. Find out more about the bootcamp.

For those Google Education enthusiasts who are experienced in some area of using Google tools in Education and are interested to apply to lead a session, the organizing committee is now accepting session proposals. Speaking is a really great way to raise your profile in Google EDU and EdTech circles.

For more information, please visit the official event website at For all inquiries please contact
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Classroom Demo, Google Maps for Offline Use, Apps Update, and More



School might be out for the summer, but Classroom is just getting started. Check out this walkthrough video for a preview of how it works for teachers and students. More teaching. Less tech-ing.

Video shared via +Milan Mihajlov

Your Guide to Saving Google Maps Locations for Offline Use -

No Wi-Fi? That's no problem for Google Maps. Using the app's offline option, you can save specific locations on your phone to access even when you don't have an Internet connection. That way, when you're on the subway or in an area with terrible cell service, you can still pull up those saved maps and go on your merry way. Shared via +Lee Webster

Move documents, spreadsheets, and presentations to trash from their own File menu -

Owners of a document, spreadsheet or presentation will now be able to move it to the trash from within its own File menu, rather than needing to do so from the Drive home page. Editors and viewers will see the ‘Move to trash’ option in the File menu, but it will be inactive and greyed out. via +Charlie MacFadyen


+Shawn Skalinski : "Does anybody know why my administrator can't find Google Moderator in the apps so he can turn it on?  It seems the Google Moderator help page is useless and outdated.  It asks me (and him, at an admin level!) to 'sign in' but when you do this it says it's not turned on.  And he can't find it in the apps to turn on...what's going on?"

Find out the solution here.
Read more ...

Do More with Google Sheets, Chrome Apps and Extensions and More

Great resource links, tips, news, and updates shared by our Google+ community members from
June 15 - 21, 2015.

Updates for Google Sheets : do more with your data -

A plethora of features to better visualize and analyze your data with Google sheets has been made available for our convenience. Previewing formula results instantly and new tools for customizing charts made easier. See Complete list

Offline Access with Chrome -

Edit your documents, spreadsheets, and presentations offline with Chrome. Even without wifi access, just sign in to Chrome and edit your documents anytime. Here's how to access offline

Google Chrome Extensions for School -

The link above will direct you to a comprehensive list of suggested apps & extensions, by, to fully maximize your productivity and Google chrome usage. Get more out of Google with these products. 

Read more ...

Are You Ready Connecticut?

AppsEvents in partnership with Greenwich Country Day School proudly brings you the first Connecticut Google in Education Summit!

It will be an exciting two day event to help get the most out of Google Apps for Education in both 'K-12' and 'Higher Education' environments happening on June 21st (Saturday) to June 22nd, 2014 (Sunday), with the ‘Google Educator’ Certification Course taking place on Monday, the 23rd.

We have prepared a fantastic line up of sessions led by truly world class speakers and leaders in the Google for Education world. +Allison Mollica will be there to share her famous 'Treasure Trove' series as one of our featured speakers. If you want to learn about paperless forms and how to utilize Doctopus to make it your own teaching assistant, don't miss Richard Anderson's session on these topics.

+Hapara - Powering Google Apps, one of our summit partners, will also be there. If your district plans on availing Hapara teacher dashboard or interested on deploying other technologies to help teachers perform better, this is an excellent opportunity to learn more about Hapara products and services.

You don't want to miss the rest of our awesome summit presenters too. Get new ideas and Google tips and tricks from managing elementary schools to gamification with Slides, Google Maps for all subjects, Google Site secret techniques and so much more.

We only have a few seats left so register now!
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AppsEvents Newsletter June 2014: Information about Classroom, new events, service announcements, and more

Google Cloud Camp

Google Apps are a treasure trove of opportunity. Google Mail, Drive, and Sites are just the tip of the iceberg - there are so many undiscovered uses and applications available for you using that single Google login.

Allison Mollica's Treasure Trove series is a curriculum she has developed which offer a deeper look into the existing Google Apps for Education suite and other tools. This curriculum is often staged at our summits as a two-part or four-part series and has become one of our most popular summit sessions this year.
treasure-trove.pngOver the years of organizing Google in Education summits, we have seen schools who have gone Google still scrambling to provide basic 'apps' training. Some don't even realize the potentials they can get in using Google Apps for Education. That is why we developed a more focused and intense form of workshop built upon Allison's Treasure Trove series.

Google Cloud Camp is a stand-alone one or two day workshop set up to showcase what you can do with all the apps. It is not a basic level training but rather a way to ‘level’ up even if you are new to using Google Apps or a way to discover new techniques if you are already ‘cruising’.

If you are in the Barcelona metropolitan area, please join us for the Barcelona Google Cloud Camp featuring Allison Mollica on September 3, 2014 at the American School of Barcelona.

We hope to bring this fantastic new event to more schools around the world so don’t hesitate to get in touch with us if you want to host one for your school.

What Teachers Can Expect from Classroom
google-classroom.pngGoogle announced a new feature that promises to make managing classes using their Google Apps for Education suite much more efficient and got everyone in the Google Education world excited. We know many of you can’t wait to learn more and test out this new product, so we made good use of our time and dig deeper in the conversations happening on the web around the topic in order to give you more details. Read more

Announcing the ‘Google Apps Optimization Audit’ for International Schools

We are delighted to announce our ground breaking ‘Google Apps Optimization Audit for International Schools’. From working with many schools using Google Apps we noticed there was a need for schools to see where they are in their use of Google tools in a few areas - how people in the school are actually using their system, how their implementation compares to other international schools, and how to improve their Google Apps setup. AppEvents' Google Apps Optimization Audit aims to address these three key points. Learn more

Summit Highlights
Germany Summit 2014, Frankfurt

“I left inspired to use Google docs and period 1 today I started and completed a Google docs collaborative activity with my DP Chemists.

I think this summit has changed my practice (it certainly has raised my horizons for what is possible). ”

Monterey Bay Summit 2014, California

“This was a very pleasant group of conference goers. I've been at other events with some of these same people (and I don't just mean my site colleagues) and been subject to venting about the trials of education.

I found people this weekend to be solution oriented and willing to give things a try, even knowing that the road might not be smooth. I'm not sure how the organizers changed the atmosphere, but it was great!”

Speaker Spotlight: Allison Mollica

One of the things why we love what we do here at AppsEvents is that we get to meet and interact with a lot of amazing educators from all around the world who are not only passionate about their role as a teacher but also in helping other educators like them become better at what they do. Meet Allison Mollica, our featured speaker for this month.

Allison is core member of the AppsEvents team, a Google Certified Trainer, Certified Administrator, and a virtual instructor at a cutting edge school that gives students so much choice and flexibility. She is passionate about engaging learners and making it fun and loves to help those who want to become Google Educators & Trainers by helping them learn what they need to know, understand the process and determine the path that is best suited for their professional goals.

She has a Master's in Technology in Education and Advanced Certificate in Online Instruction through Lesley University, Boston and has more than a decade of experience in educational technology.She has two brilliant teenage boys who are alternative learners - getting an education in a different way - one as a full-time Virtual Learning Academy ( student and the other through NARHS (, a school that allow for a variety of credit options that are aggregated into a single transcript. Both schools are cutting edge and student centered. Allison is well known for her Treasure Trove series, 'hidden gems' in Google Apps for Education that often go overlooked. Attend one of Allison’s sessions and discover or 'rediscover' many tools that Google has to offer with resources that will enable you to keep exploring. Catch Allison’s famous ‘Treasure Trove’ series during the Connecticut summitto learn unique tricks and tips for core apps such as mail, calendar, drive... and discover more treasures you never knew existed! You can also connect with her onGoogle+ and Twitter
Read more ...

Community Round Up: 38 Ideas for Using Google in the Classroom, Saving Files to Multiple Folders, and More

38 Ideas for Using Google in the Classroom -

A summer reading assignment for all the teachers out there. 38 ways Google Drive can improve productivity in the upcoming school year. Shared via +Cheryl Hunter. Original post by Googler +Chris Farinacci.

5 Reasons Educators Should Use Google Plus -

Google+ is the fastest growing social network, and offers some great ways to connect and learn with other educators that you cannot find on other platforms. If you are not using Google+, you are missing out on some great features, and great ways to expand your PLN. Great blog post +Kasey Bell.

Google Tricks and Tips: Saving Files to Multiple Folders -

When organizing your Google Drive into folders, it can be difficult to decide exactly where to save certain files. For instance, would the draft of this blog post go in my “Blog” folder, or my “Google Tips” folder? File folders really only imitate the old way of doing things. With folders in Google Drive you can do more! You can add files to multiple folders. This allows folders to act more like tags, which is much more useful. Another great post from Kasey.

The Future of Tablets in Education: Potential Vs. Reality of Consuming Media -

In this four-part series, the Someday/Monday template is used to explore four dimensions of using tablets, such as the iPad, in educational settings, examining how teachers can take students on a journey from consumption of media to curation, creation, and connection. Originally shared by +Charity Harbeck. Thanks Charity!

10 Gmail Hacks to Boost Productivity -

Spending a lot of time in your Google Mail inbox? Here are 10 time-saving Gmail hacks to boost the productivity of your inbox in minutes. Less time on email? You're welcome! Shared by +Katherine Davis

Etymology and N-gram graph on Google Search -

+Chris Harte : So Language nerds, we all knew that searching define:word in Google would give you a lovely definition of the word. However, if you click on the arrow at the bottom of the definition box, it also gives you a really simple etymology and an N-gram viewer graph of the word usage from the Google books Corpus.

Read more ...

Google Apps Admin Corner : May 2015

Google has released a few important updates for Google Apps for May. Below is a digest of some key updates and information to efficiently and effectively manage your GAFE domain.

Google + Collections

In May 2015 Google+ Collections was released to provide an easy way for people using Google+ to organize their focus areas and interest. This will be great way to easily access all relevant & related posts in one location

What Admins Should Do Now:

Relay information to users if necessary.

New Google Classroom Mobile App Features

With this update, teachers can now:
  • Create and edit assignments on the go, make copies of attachments, and attach new photos to assignments. 
  • Grade assignments from their phones or tablets, and add private comments for students.
  • Snap pictures to create assignments, so whiteboard photos and class notes can be posted to the stream for students who are absent and/or assigned to the class for a deeper dive.

What Admin Should Do Now:

Relay information to users if necessary.

Changes to Drive Folder and Page URL Structure

To improve overall performance, Google is moving from using hash marks (#) to using the HTML5 History API in Google Drive. This means that moving forward, Google Drive folder and page URLs will no longer include hash marks. Learn more here.

What Admin Should Do Now:

Relay information to users if necessary.

Updates for Google Drive, Docs, Slides Apps

New versions of the Google Drive, Docs and Slides mobile apps are now available with new features.

Google Drive (Android only)
  • PDF Viewer enhancement: see completed form data
  • Performance and interface improvements
Google Docs (Android & IOS )
  • Insert images
  • Google Slides (Android & IOS)
  • Insert, crop and mask images
  • Insert and manipulate tables
All improvements to Docs and Slides will remain available when you’re offline. You’ll just need the updated mobile apps.

What Admin Should Do Now:

Relay information to users if necessary.

Expanding the Inbox by Gmail early adopter program for work

Inbox by Gmail is now open to all consumers, no invitation required. Google also announced several new features for Inbox like undo send and signatures.

In addition, while Google is still in the early stages of bringing Inbox to work, they’ve expanded the Inbox early adopter program (announced earlier this year) so any Google Apps for Work customer who wants to join can do so.

What Admin Should Do Now:

Right now Inbox is available to Google Apps for Work customers through an early adopter program. Any Google Apps for Work customer who wants to join can enable Inbox from the Admin console. For Google Apps for Education or Google Apps for Government customers however, Inbox is still not available.
Read more ...

Shared tables with Google Play for Education, secret 3D mapping project, and more

Here are the top contributions from our Google+ community page last week.

Bringing personalized learning to shared tablets with Google Play for Education -

While most schools eventually want to get to 1:1, it’s not always practical to start with a dedicated tablet for every student. Asking students to share a single account isn’t advisable either -- too often the result is one-size-fits-all technology with more than a few management headaches.

That’s why Google is adding support for multiple accounts to tablets with Google Play for Education, making it possible for schools to provide personalized learning for up to five students on the same shared device.

Shared via +Dan Leighton

Custom formula in conditional formatting -

Conditionally formatting rows, where a specific column meets a condition, in the new version of Google Sheets by using a custom formula.

Google Apps Script

Having a hard time getting around Google Apps Scripts? Your questions are answered here by

Google's secretive 3D-mapping project now has a tablet -

Comprehending the world around us is something we humans take for granted, but it's not so easy for our technology. Sure, autonomous robots and military-grade research labs have hardware that can approximate the same visual acuity of human eyes, but Google's Advanced Technologies and Projects (ATAP) division started Project Tango to bring that sort of tech to the masses. Its mission is to make mobile devices capable of using depth sensors and high-spec cameras to craft three-dimensional maps more cheaply and easily than other current efforts. ATAP announced its first piece of hardware in February, a prototype smartphone equipped with Kinect-like 3D sensors and other components, but the team is now expanding the project to a new form factor: a seven-inch tablet that's packed with a lot more power.

Awesome share via +Al Elliott
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Google I/O 2015 Announcements, Access Files in Drive, and More

Great resource links, tips, news, and updates shared by our Google+ community members from
June 1 - 7, 2015.

Access Files in Drive -

You can search from within Gmail to find and access files in Drive.

Tools for Upcoming Exams -

Need help for final exams? Check out these test prep tools from the Chrome Web store.

Top 10 Announcements from Google I/O 2015 -

Google made many exciting announcements at the Google I/O annual event that was held at the Moscone Center West, San Francisco, CA. This was last May 28 - 29, 2015.

Watch Senior Vice-President of Products, +Sundar Pichai, deliver his keynote.

Read more ...

Google Apps Gets Encryption, Student Badge Leaderboard, and More

Here are last week's top shares from our Google+ community members.

No More Scroogled, No More NSA, Google Apps Gets Encryption -

Google and Zix Corporation have just announced Google Apps Message Encryption (GAME), a service that brings full scale message encryption to Google Apps. Shared via +Lee Webster.

g(Math) is now available as an Add-on live in the Google Chrome Store! -

For math teachers looking for more graph/formula options in Google Docs, g(Math is now available as an official add-on in the Chrome Web Store. Shared via +Chad Kafka.

Have you heard of Tube Chop? -

Tube Chop allows you to grab a segment of a YouTube video and share instantly #inthecloud. Thanks to +Allison Mollica for introducing this tool to the community.

How To Create A Student Badge Leaderboard Using Google Apps -

Learn how to create an easy to use badge system using the Google Apps ecosystem which would be ideal for any school operating with Digital Leaders.

Shared via +Chad Kafka

Google releases VirusTotal Uploader for OS X -

Google announced the release of VirusTotal Uploader for OS X, allowing Mac users to upload suspicious files for scanning. You can download it now directly for OS X 10.8 and 10.9 from VirusTotal (8.52MB).

Another great share from +Lee Webster

Shut the Front Door! Digital Differentiation With Google Forms -

In this blog post, +Kasey Bell of demonstrates how to use branching in Google Forms to differentiate content for students. Thank you Kasey for sharing this wonderful technique.

How to Manage a Classroom with Google Apps Tools -

Great post highlighting the 6 core uses of #GoogleApps in the classroom, listed in order of student engagement. Posted by +Katherine Davis.

How To Use Google Docs And Sheets Add-ons For Writing Papers -

The life of a student is made up of a lot of information, and you need to be able to break down, organize, write, and carefully cite your arguments.  With Google Docs and Sheets add-ons, you can now accomplish almost everything needed to write a paper, from start to finish. Here’s a quick guide on what the author thought were the handiest add-ons for the job.

Thank you +Ana Stanojevic.

Google Glass’ Role in Connected Classrooms [#Infographic] -

A new infographic outlines the possible educational uses for Google’s wearable tech. Shared via +Charlene Sirlin

The new Chrome feature “Supervised users”: Step forward in online security -

Google has recently released the new Chrome features “Noisy tabs” and “Supervised users”. Although “Supervised users” feature is still in BETA, it gives us a clue what Google strives for. It seems that Google makes the first steps in parental controls right within the Chrome browser. It is kind of free web filtering service in the early development age. Interesting find +Milan Mihajlov
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Futuristic Google Tools, Google Sheet Gradebook Tutorial, and More

Great resource links, tips, news, and updates shared by our Google+ community members from
May 25 - 31, 2015.

Advanced Google Sheets Gradebook displayed on Google Sites -

Thanks to +Richard Anderson for this awesome tutorial in using Google Sheets for student grades then enabling them to view their own information/grade on a Google Site.

Use Ctrl + f / Command + f -

Search for words in Docs, Sheets, and Slides, and replace one or all of them.

Keep and Inbox Team Up -

Now, when you create Reminders in Keep, they'll appear in Inbox.

Futuristic Google

Get to know some Google tools  we don't get to use often.
+Chris McCaffrey originally shared: "Nice collection of some less known tools. Location history is a bit creepy, but wow, and may not be enable on GAFE."

Google Is Bringing Virtual Reality to the Classroom -

Google made a virtual reality viewer from cardboard in 2014. Now, they're turning it into a teaching tool for school classrooms.
Read more ...

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